Official name: Danish Ministry of Defence Acquisition and Logistics Organisation
National registration number: 16-28-71-80
Postal address: Lautrupbjerg 1-5
Town: Ballerup
NUTS code: DK0 Danmark
Postal code: 2750
Country: Denmark
Contact person: Erik Holstein
E-mail: fmi-sd-aam13@mil.dk
Telephone: +45 72814223
Internet address(es):
Main address: www.fmi.dk

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ethics.dk/ethics/eo#/b7a9b187-294a-4a80-8e89-30461aea5baa/publicMaterial

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.ethics.dk/ethics/eo#/b7a9b187-294a-4a80-8e89-30461aea5baa/homepage

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.ethics.dk/ethics/eo#/b7a9b187-294a-4a80-8e89-30461aea5baa/homepage

Ministry or any other national or federal authority, including their regional or local subdivisions

Defence

Fire Pumps

35000000 Security, fire-fighting, police and defence equipment

Supplies

The Agreement concerns the supply and sustainment of petrol powered portable fire pumps and associated accessories. The Buyer intends to use the Deliverables for operational firefighting and for training and exercises for firefighters.

Value excluding VAT: 13 000 000.00 DKK

This contract is divided into lots: no

35111000 Firefighting equipment

35111200 Firefighting materials

NUTS code: DK0 Danmark

The Danish Defence Acquisition and Logistics Organization and the Danish Emergency Management Agency (hereafter DALO) as well as the municipal fire departments offer a framework agreement regarding the procurement of portable fire pumps and associated services and the supply of accessories. DALO as well as the municipal fire departments want portable fire pumps for use in operational readiness and in connection with the training and exercise activities of rescue specialists and volunteers. The portable fire pump must at least comply with the latest versions of EN 1028 and EN 14466 or equivalent. The fire pumps are used as a water supply for fire extinguishing in buildings and industrial plants as well as fires in nature and forests. Furthermore, portable fire pumps are used to provide water supply for extinguishing fire over longer distances.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 13 000 000.00 DKK

Duration in months: 48

This contract is subject to renewal: no

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement. In addition, a range of municipal fire and rescue services are entitled to use the Agreement, cf. Appendix I, in which these entities are listed.

List and brief description of conditions:

N/A

List and brief description of selection criteria:

N/A

Minimum level(s) of standards possibly required:

N/A

List and brief description of selection criteria:

N/A

Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract.

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group.

The framework agreement contains requirements regarding labour clause, CSR requirements, international sanctions as well as provisions regarding risk assessment and follow-up actions; reference is made to appendix B and appendix B.1 for further information. In the procurement of the framework agreement the risk profile is assessed to the following follow-up action (risk level): X. See section VI.3 and “Additional information” for further information.

Open procedure

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

The procurement is covered by the Government Procurement Agreement: yes

Date: 08/12/2022

Local time: 13:00

English, Danish

Duration in months: 6 (from the date stated for receipt of tender)

Date: 08/11/2022

Local time: 13:00

This is a recurrent procurement: no

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

Regarding section II.1.5): The estimated value of the framework agreement is kr. 13 mio. and the maximum value of the framework agreement is kr. 39 mio. The reason for the difference between the stated values is the uncertainty regarding the final value of the framework agreement, cf. below. Hence, the estimated value constitutes DALO’s most qualified estimate of the value of the framework agreement at the present moment, while the maximum value constitutes the maximum value of purchases under the framework agreement in its duration.

The uncertainty regarding the final value of the framework agreement is primarily caused by uncertainty regarding the Danish Defence’ operational needs through the duration of the framework agreement, including un-certainty about specific deployments and mission areas in particular, which is not possible to foresee for the entire span of the framework agreement. Thus, changes to the operational needs of the Danish Defence compared to the existing situation and needs may cause a significant larger expenditure on the framework agreement than what is expected at the moment.

The framework agreement contains requirements regarding labour clause, CSR requirements, international sanctions as well as provisions regarding risk assessment and follow-up actions. Upon submission of an offer the tenderer is asked to submit a self-declaration on compliance with labour clauses, CSR obligations and international sanctions, cf. “Additional information”. DALO has uploaded a template (available in the ETHICS web portal) which must be used as a statement. See the "Additional information" document, which is available on the ETHICS web portal, for more information.

The tenderer must together with the tender submit an ESPD as preliminary evidence of the circumstances set out in § 148(1) (1-3) of the Public Procurement Act. Thetenderer and, if relevant, the participants in the group of entities or/and entities on which the tenderer relies on, must use the electronic version of the ESPD available at ETHICS’ web portal. The ESPD shall be fulfilled and submitted at ETHICS’ web portal in accordance with the instructions given by ETHICS. The ESPD document must be signed by the supporting entity. It is not necessary for the tenderer to sign the ESPD document. If the tenderer is a group of entities (consurtiums), each participant’s ESPD document must be signed by the participant in question. It is not necessary for the participant submitting the tender to sign his ESPD document.

Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. Please see the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3), for further information on the matter.

The framework agreement is not divided into lots on the grounds described in the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3).

For further information regarding this procurement, please see the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3).

DALO does not provide remuneration for the participants in the tender.

Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/

Precise information on deadline(s) for review procedures:

Pursuant to the Danish Consolidation Act no. 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:

Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement with-in:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Jour-nal of the European Union. The time limit is calculated from the day after the publication date.

2) 30 calendar days starting the day after the contracting authority has notified the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes an account of the rea-sons for the decision.

3) 6 months after the contracting authority has entered into the framework agreement starting the day after the contracting authority has sent notification to the tenderers involved, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included an account of the reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning his deci-sion to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1).

Contact information for The Complaints Board for Public Procurement is stated in section VI.4.1).

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the website stated in section VI.4.1).

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk

03/11/2022